Ideal Landscaping & Irrigation is seeking a proactive Talent & Safety Coordinator to build strong candidate pipelines, develop community recruiting relationships, coordinate onboarding and early retention, and maintain the systems that support employee safety, training, and driver authorization.
This is not a job-posting-only role. The right person enjoys meeting people, building relationships, learning how field teams work, following through, maintaining accurate records, and using recruiting, retention, and safety data to improve results.
Recruiting & Talent Pipeline
- Build and maintain candidate pipelines for field, technical, administrative, and leadership-support positions.
- Source candidates through referrals, direct outreach, Indeed, social media, schools, trade programs, workforce organizations, job fairs, community events, former employees, and local relationships.
- Develop a strong understanding of our positions, including job duties, schedules, physical requirements, standards, and traits needed for success.
- Manage job postings, candidate records, screening, interview coordination, offers, and candidate communication.
- Conduct initial screens and confirm qualifications, availability, transportation, schedule fit, compensation expectations, and overall interest.
- Coordinate background checks, employment verification, drug screening, MVRs, and other pre-employment requirements.
- Track recruiting sources and activity to measure what produces qualified and successful hires.
Onboarding & Retention
- Coordinate new-hire paperwork, start-date communication, payroll handoff, first-day preparation, uniforms, equipment, and training schedules.
- Lead the company orientation covering culture, policies, documentation, and processes.
- Coordinate technical and job-specific training with supervisors and qualified trainers.
- Conduct follow-ups after the first day, first week, and at 30, 60, and 90 days.
- Track no-shows, early turnover, separation reasons, rehire eligibility, and recruiting-to-job expectations.
- Identify retention trends by position, division, and recruiting source and recommend improvements.
Safety & Training
- Coordinate and lead recurring Safety Committee meetings, including agendas, attendance, action items, deadlines, and follow-up.
- Maintain the annual safety-training calendar and coordinate required training.
- Maintain employee Safety Passports, including training, certifications, equipment authorization, driving status, and expiration dates.
- Track safety concerns and corrective actions through completion and escalate overdue or high-risk items.
- Support incident documentation, safety communications, audits, refresher training, and recertification.
Driver & Fleet Compliance
- Administer the employee driver-authorization process and maintain current Authorized and Not Authorized to Drive lists.
- Track driver's licenses, MVRs, insurance requirements, driver training, approvals, and expiration dates.
- Ensure employees are fully approved before operating company vehicles.
- Coordinate periodic MVR reviews and escalate license, insurance, or compliance concerns to the appropriate leaders.
Reporting & Process Improvement
- Provide regular updates on recruiting pipelines, hiring activity, onboarding, retention, safety actions, training gaps, and driver status.
- Track applicants, interviews, offers, starts, and retained employees by recruiting source.
- Evaluate which recruiting sources produce reliable employees and recommend where time and recruiting dollars should be focused.
- Maintain accurate and confidential recruiting, employee, safety, training, incident, and driving records.
- Identify opportunities to improve recruiting, onboarding, retention, safety, communication, and compliance processes.
Required Qualifications
- High school diploma or equivalent.
- 2–4 years of experience in recruiting, staffing, HR coordination, safety administration, compliance, community outreach, or a similar people-focused role.
- Experience recruiting or supporting hourly, field, skilled-trade, service, construction, manufacturing, or similar employees.
- Strong communication, organization, confidentiality, attention to detail, and follow-through.
- Ability to manage multiple priorities, deadlines, and follow-ups.
- Proficiency with Microsoft Office and ability to learn recruiting, HR, training, and compliance systems.
- Valid driver's license and ability to travel locally for field visits, recruiting events, schools, and community outreach.
Preferred Qualifications
- Experience in landscaping, construction, irrigation, skilled trades, field services, transportation, fleet compliance, or another labor-driven industry.
- Bilingual English/Spanish communication skills.
- Relationships with local schools, trade programs, workforce organizations, or community groups.
- Experience with safety committees, training programs, certifications, MVRs, driver authorization, or incident documentation.
- Associate degree in Human Resources, Business, Occupational Safety, or a related field; relevant experience may substitute.
- OSHA 10 or OSHA 30, or willingness to complete approved training after hire.
Pay: $64,000.00 - $66,000.00 per year
Benefits:
- 401(k)
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- recruiting, staffing, or HR coordination: 2 years (Required)
License/Certification:
- Unrestricted Driver's License (Required)
Work Location: In person